PowerPoint '97: Retrieving an Existing Presentation using Shortcut Keys

Two ways to open an existing file:

1. If you remember the file and directory:

• Example: Retrieving a file from the hard drive
• Example: Retrieving a file from a floppy disk

2. If you don't remember the file name or the directory it is in

Three steps to retrieve an existing file if you know its name and location

1. Type CTRL+O to get the open menu.
2. Type the name of the file then press ENTER.
3. The file will open and the cursor will be in the upper left corner of the slide.

An example of retrieving an existing file when you know the file name and the file is on your hard disk

Suppose the file you are trying to open is called "resume" and is in the directory "personal" on the C: disk drive:

1. Type CTRL+O to get the open menu.
2. Type "c:\personal\resume" and press ENTER to open the file.

An example of retrieving an existing file when you know the file name and the file is on a floppy disk

Suppose the file you are trying to open is called "resume" and is on a floppy disk in drive "a":

1. Insert a floppy disk into the floppy disk drive "a":
2. Type CTRL+O to get the open menu.
3. Type "a:resume" and press ENTER to open the file.

Nine steps to retrieve an existing file if you do not know its name and location

1. Type CTRL+O to get the open menu.
2. Type ALT+I to choose a directory or disk drive.
3. Use the up and down arrow keys to select a directory to start looking for the file.
4. When the directory you want is highlighted, press ENTER.
5. Press TAB to move to the list of files and sub-directories.
6. Use the up and down arrow keys to highlight a file or sub-directory.
7. Choose a highlighted file or sub-directory by pressing ENTER.
8. If you highlighted and chose a sub-directory you will now see all the files underneath that sub-directory. Repeat steps 6 and 7 until you find the file you want.
9. When you highlight and choose a file it will open with the cursor in the upper left corner of the slide.

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